THE GYM

Purpose: To ensure a safe, disciplined, respectful and enjoyable group trip. Every participant is expected to follow these guidelines and the instructions of the authorized tour coordinator.

​

1. GENERAL GUIDELINES FOR ALL MEMBERS

​

• Follow the tour coordinator’s instructions and reporting times.

• Carry a valid government-issued photo ID, emergency contact details and essential personal medication.

• Be punctual for departure, sightseeing, meals and hotel check-in/check-out.

• Inform the coordinator before leaving the group or changing a planned activity.

• Keep the bus, hotel rooms and tourist locations clean; respect local culture, public property and the environment.

• Do not consume alcohol, tobacco or intoxicating substances during organized tour activities.

• Do not engage in bullying, abusive language, harassment, unwanted contact or disruptive behaviour.

• Follow safety instructions during road travel, snow visits and sightseeing; never enter restricted or unsafe areas.

• Keep personal belongings secure and report lost items promptly.

​

2. GUIDELINES FOR MALE MEMBERS

​

• Respect the privacy, personal space and dignity of all members, including female members.

• Do not enter female members’ rooms or private accommodation areas without permission and authorization.

• Avoid unwanted physical contact, teasing, intrusive questions or personal comments that make others uncomfortable.

• Do not photograph, film or share another member’s image without their consent.

• Cooperate with room-allocation, transport and group-safety arrangements.

​

3. GUIDELINES FOR FEMALE MEMBERS

• Follow agreed reporting times and inform the coordinator if plans change.

• Use the buddy system where practical when visiting unfamiliar locations, and tell the coordinator if leaving the group.

• Keep your phone charged and save the tour coordinator’s emergency number.

• Respect everyone’s privacy; do not enter another member’s room without permission.

• Report any uncomfortable interaction, harassment or safety concern to the coordinator promptly.

• Carry suitable winter clothing, comfortable footwear and personal essentials for Manali’s winter conditions.

​

4. HOTEL & ROOM-ALLOCATION POLICY

• Room allocation will be managed by The Gym’s authorized tour coordinator.

• Separate accommodation will be arranged for male and female members, except for explicitly approved family arrangements.

• No unauthorized room changes, overnight visitors or entry into another member’s room.

• Follow hotel rules and quiet hours. Members may be responsible for costs for damage they cause, subject to the hotel’s policies.

​

5. TRANSPORT, SIGHTSEEING & ACTIVITIES

• Board and leave the vehicle only at designated stops; never pressure the driver to stop at unsafe locations.

• Wear suitable winter clothing and footwear. Use only authorized activity operators and follow their safety instructions.

• Any Atal Tunnel–Sissu excursion is subject to official road access, weather and local safety advice; the itinerary may change.

• Do not leave the group without informing the coordinator.

​

6. PHOTOGRAPHY & SOCIAL MEDIA

• Group photos and videos are welcome when everyone involved agrees.

• Ask permission before posting identifiable photos or videos of other members.

• Do not share private, embarrassing or inappropriate content, or use another member’s image without consent.

​

7. EMERGENCIES & DISCIPLINE

• Inform the coordinator immediately about illness, injury, lost belongings or any safety concern.

• Keep emergency contacts and identification accessible, and follow directions from local authorities, hotel staff and activity operators.

• Serious misconduct, harassment or deliberate safety violations may result in removal from an activity or other proportionate action under the announced tour policies.

• Any early return or removal must be managed safely with suitable arrangements and communication with the member or their responsible adult where applicable.

​

8. MEMBER ACKNOWLEDGEMENT & CONSENT

​

I confirm that I have read and understood the Manali Trip 2027 guidelines. I agree to follow the tour rules, safety instructions and reasonable directions of the authorized coordinator. I understand that the itinerary may change due to weather, road access or other safety considerations.